Follow-up after no responseA short, polite nudge for a thread that went quiet, plus a firmer version for the second try.Follow-up after a meetingA recap with owners and dates, a short thank-you for a first meeting, and a networking version.Meeting requestAsk for a meeting with a clear reason, a length, and real times: internal, cold, and formal versions.Reschedule a meetingMove a booked meeting without making it awkward: standard, last-minute, and client versions.Sharing your availabilityReply to a meeting ask with times that are easy to pick from, including across time zones.Decline a meeting invitationSay no to a calendar invite and still be useful: send input, a delegate, or another time.Polite declineTurn down a request, a project, or an offer clearly, without leaving the door awkwardly half open.Introduction emailConnect two people with a double opt-in, introduce yourself, or ask for an intro someone can forward.Out-of-office messageAuto-replies that say when you're back and who to ask: vacation, internal, extended leave, and travel.Delegation emailHand off a task with the outcome, deadline, and decision rights spelled out, plus a client handoff.Project kickoff emailStart a project with goals, owners, dates, and the kickoff meeting in one email, for a team or a client.Project status updateA weekly update people actually read, a three-line version for executives, and one for when it's slipping.Deadline extension requestAsk for more time with a new date and a partial delivery, for a manager, a client, or a professor.Apology for a late replySay sorry in one line and get to the answer, for a few days late, weeks late, or late with consequences.Payment reminderInvoice reminders in three steps: a friendly heads-up, a firmer overdue note, and a final notice.Thank-you after an interviewShort, specific thank-you notes for a first interview, a final round or panel, and a phone screen.
Resources
Email templates.
Short, copyable templates for the emails you write every week. Each one has a variant and notes on when not to use it.
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